Job description:

Infigo Imaging, established in 1985, has evolved into a leading integrated print, design, and fulfillment company, offering a comprehensive range of communication services. Our philosophy is simple yet effective: we aspire to be a one-stop source for all integrated design, print, and communication strategies, delivering on time, within budget, and with impeccable quality. We're more than a business; we're a community advocate, actively supporting amateur sports and promoting healthy living in the markets we serve. Through our strong network of alliances, Infigo Imaging provides a diverse range of professional services, each tailored to meet our clients' unique needs. We are currently seeking an Administrative Assistant to join the Infigo Imaging family. This role is crucial in ensuring the smooth functioning of our operations and providing essential support to our vibrant team. If you're detail-oriented, driven, and ready to take on new challenges in an innovative environment, we encourage you to apply. Join Infigo Imaging and play a pivotal role in driving our mission of providing exceptional communication and creative solutions.

Employer Information 

Company Legal Name: L.A. Creative Inc.

Company’s Business Name: Infigo Imaging

Website: infigo.ca

Business Address: Suite 150 - 3820 Cessna Drive Richmond BC V7B 0A2

Position Description 

Position: Administrative Assistant

Type of employment: Full-Time; Permanent

No of positions: 1

Anticipated Start date: As soon as possible

Work Location: Suite 150 - 3820 Cessna Drive Richmond BC V7B 0A2

Salary and Benefits 

Salary: $25.00 per hour

Overtime and Vacation Pay

Stable & full-time employment

Work-life balance through flexible and accommodating work environment

Job Responsibilities 

• Answer phones, take accurate messages, and handle incoming calls with professionalism and courtesy.
• Respond promptly to customer e-mails, telephone calls, and messages, ensuring correspondence is managed effectively.
• Maintain a friendly and efficient approach to handling customer queries to ensure high-quality customer service.
• Organize and maintain schedules, appointments, and meetings to ensure efficient time management.
• Schedule office events, including logistics coordination, and make travel arrangements as required.
• Assist in planning and coordinating internal and external meetings, including preparing meeting materials.
• Manage all administrative tasks by organizing and prioritizing them to ensure smooth office operations.
• Maintain an inventory of office supplies, order them as needed, and ensure office equipment is working.
• Arrange for office equipment maintenance and repairs to prevent disruptions to office functionality.
• Compile and administer monthly performance data and statistical reports, contributing to organization data management.
• Keep track of invoices, reports, and correspondence, keeping them organized and easily accessible.
• Assist in the preparation and editing of documents, presentations, and reports as needed.
• Manage petty cash and handle minor financial transactions for office expenses.
• Coordinate with the finance department for timely processing of invoices and expense reports.
• Contribute to team efforts by accomplishing related tasks as needed, demonstrating flexibility and teamwork.

Job Requirements 

• Completion of Secondary school.
• Minimum 1 year of experience or completion of college or other program for administrative assistants/secretaries.
• Proactive, with strong organizational and communication skills.
• Exceptional organizational and analytical skills.
• Skill in resolving challenges promptly and efficiently.
• Strong computer skills including effective working skills of Microsoft Word, Excel, Outlook.
• Excellent interpersonal skills and the ability to work in a team environment.
• Team player who is excited about making a meaningful contribution to our collaborative work culture.

How to apply? 

Interested candidates are welcome to apply by sending their resume to opportunities.lacreative@gmail.com. Please mention your contact number while applying for this position.  

Take the next step in your career with us. We are proud to be an equal-opportunity employer and welcome everyone to apply. Whether you're a student, a youth, a new immigrant, or an aboriginal person, if you have the skills we need, we want to hear from you.