Job description:

Phoenix Supply Chain Consultants Ltd. matches workers with industries facing labor shortages. With our wide network and industry expertise, we offer dependable staffing services to meet your hiring needs. We are dedicated to exceeding our client's expectations by providing personalized recruitment services and consistent, high-quality results. Our mission is to help our clients find the right candidates quickly and effectively. Currently we are hiring administrative assistants who will be responsible for providing administrative support to our management team and performing a variety of office tasks to ensure smooth and efficient operations.

Employer Information 

Company name: Phoenix Supply Chain Consultants Ltd.

Business Address: #211-15240, 56 Ave, Surrey, BC, V3S 5K7

Position Description 

Position: Administrative Assistant

Type of employment: Full-Time; Permanent

No of positions: 2

Anticipated Start date: As soon as possible

Work Location: #211-15240 56 Ave, Surrey, British Columbia, V3S 5K7

Salary and Benefits 

Salary: $27.50 per hour

Overtime and Vacation Pay

Stable & full-time employment

Work-life balance through flexible and accommodating work environment

Job Responsibilities 

• Manage incoming calls, take detailed messages, and direct urgent or confidential matters to the appropriate team members.
• Act as the first point of contact for client communications, ensuring inquiries are addressed promptly and professionally.
• Oversee office equipment functionality and maintenance to minimize disruptions.
• Coordinate team schedules, including appointments, meetings, and events to optimize workflow and productivity.
• Streamline record-keeping processes to ensure timely invoice, report, and correspondence filing.
• Maintain an inventory of office supplies and place orders to ensure sufficient supply.
• Generate and distribute monthly performance metrics and statistical reports.
• Assist with the onboarding process for new clients, including preparing welcome packets and orientation schedules.
• Organise events and travel arrangements for the office, including venue selection, transportation, and accommodations.
• Monitor deadlines and provide reminders for the timely completion of projects and tasks.
• Manage incoming and outgoing mail and shipments, ensuring secure and timely delivery.
• Assist in preparing presentations and documents for internal and external use.
• Coordinate with vendors and service providers for outsourcing tasks.
• Perform routine checks for office cleanliness and safety, reporting issues for resolution.
• Contribute to other organizational tasks as assigned to support team objectives.

Job Requirements 

• Completion of high school.
• Minimum 1 year of experience in administration or completion of college or other program for administrative assistants/secretaries.
• Strong organizational, communication, attention to detail and problem-solving skills.
• Strong computer skills including effective working skills of Microsoft Word, Excel, Outlook.
• Excellent interpersonal skills & the ability to work in a team environment.

How to apply? 

Interested candidates are welcome to apply including aboriginals, newcomers, and youth by sending their resume through an email to  phoenixsupplychainconsultants@gmail.com.

We strive to create a workplace where everyone can thrive and reach their full potential. We look forward to hearing from you.